50 WhatsApp Reminder Message Templates You Can Use Today

A good WhatsApp reminder is short, says what is happening and when, and asks for one thing, such as replying YES to confirm. Below are 50 ready-to-use WhatsApp reminder message templates, organized by category. Copy one, replace [name] and the other details in brackets, and schedule it with Chatmaid Schedule.

Appointment Reminders

For appointment reminders at a clinic or practice, including when to send them and what to leave out, see WhatsApp appointment reminders: how clinics reduce no-shows.

1. Hi [name]! Just a quick reminder that your appointment is tomorrow at [time]. See you then!Copy
2. Hey [name], confirming your booking for [date] at [time]. Reply YES to confirm or let us know if you need to reschedule.Copy
3. Hi [name]! Your appointment is in 1 hour at [time]. We're looking forward to seeing you!Copy
4. Reminder: [name], your session is scheduled for tomorrow. Please arrive 5 minutes early. Any questions? Just reply here.Copy
5. Hi [name], we haven't heard from you about tomorrow's appointment at [time]. Still coming? Reply YES or NO so we can plan.Copy

Payment & Invoice Reminders

1. Hi [name], just a friendly reminder that invoice #[number] for [amount] is due on [date]. Let us know if you have any questions!Copy
2. Hey [name], your payment of [amount] was due yesterday. Please process it at your earliest convenience. Thank you!Copy
3. Hi [name]! Your subscription renews on [date]. Make sure your payment method is up to date to avoid interruption.Copy
4. Quick reminder, [name] — your outstanding balance of [amount] is due this Friday. Reply here if you'd like to discuss payment options.Copy
5. [name], this is a final reminder that your invoice is 7 days overdue. Please respond to this message so we can resolve it together.Copy

Sales & Lead Follow-Ups

For follow-ups after a quote, a call or an unanswered message, and when to send each one, see WhatsApp follow-up messages: 21 templates and when to send.

1. Hi [name]! Following up on our conversation earlier. Did you get a chance to think about [product/offer]? Happy to answer any questions.Copy
2. Hey [name], just checking in — are you still interested in [service]? We'd love to help you get started.Copy
3. Hi [name]! We're running a special offer until [date] — [offer description]. Don't miss it! Want more details?Copy
4. [name], just wanted to follow up on the proposal I sent on [date]. Let me know if you have any questions!Copy
5. Hi [name], it's been a few days since we last spoke. I wanted to make sure you had everything you needed. Ready to move forward?Copy

Event Reminders

1. Hi [name]! Don't forget — [event name] is tomorrow at [time]. We can't wait to see you there!Copy
2. Reminder: [event name] starts in 2 hours. Here's the link to join: [link]Copy
3. [name], just a heads up — registration for [event] closes tonight at midnight. Grab your spot now!Copy
4. We're one week away from [event name]! Reply to this message if you have any questions before the big day.Copy
5. Hi [name]! Your ticket for [event] is confirmed. Save the date: [date] at [time] at [location].Copy

Customer Re-engagement

1. Hi [name], we haven't heard from you in a while! Is there anything we can help you with? We're here for you.Copy
2. Hey [name]! We just launched something new that we think you'll love — [brief description]. Want to take a look?Copy
3. [name], it's been [X] months since your last visit. We'd love to have you back! Here's a special discount just for you: [code]Copy
4. Hi [name]! We updated our services and thought of you. Mind if I share a quick summary?Copy
5. Hey [name], your annual renewal is coming up in 30 days. Want to jump on a quick call to review your options?Copy

Meeting & Team Reminders

1. Good morning team! Quick reminder — weekly check-in call is today at [time]. See you there!Copy
2. Hi [name], just a reminder to submit your report by end of day today. Thanks!Copy
3. Team reminder: project deadline for [project name] is this Friday. Let [manager name] know if you need support.Copy
4. Heads up — the team meeting has been moved to [new time] today. Same link as usual.Copy
5. Hi [name]! Don't forget to complete your feedback survey by [date]. It only takes 3 minutes.Copy

Personal Reminders

1. Happy almost-birthday [name]! Just a reminder that your special day is tomorrow — hope it's an amazing one!Copy
2. Hey [name], don't forget we're meeting for coffee tomorrow at [time] at [location]. Looking forward to it!Copy
3. Reminder: [name]'s birthday is today. Don't forget to wish them well!Copy
4. Hi [name], just checking in — did you manage to [task/action] like you planned? Let me know how it went!Copy
5. Quick reminder — gym session tomorrow at [time]. Let's go!Copy

E-commerce & Order Updates

1. Hi [name]! Your order #[number] has been shipped and will arrive by [date]. Track it here: [link]Copy
2. Hey [name], your order is ready for pickup at [location]. We'll hold it for 48 hours.Copy
3. [name], your item is almost out of stock! Complete your purchase before it's gone: [link]Copy
4. Hi [name], your cart has been saved. Ready to complete your purchase? [link]Copy
5. Order reminder: [name], the items in your wishlist just went on sale. Don't miss out!Copy

Subscription & Renewal Reminders

1. Hi [name], your [service] subscription expires in 7 days. Renew now to avoid interruption: [link]Copy
2. [name], your free trial ends tomorrow. Upgrade now to keep access to all features: [link]Copy
3. Hey [name], your annual plan auto-renews on [date]. Reply here if you'd like to cancel before then.Copy
4. Hi [name]! Your [membership/subscription] has been renewed successfully for another year. Thank you!Copy
5. Reminder: [name], your account will be deactivated in 48 hours due to non-payment. Reply here to resolve.Copy

Health & Wellness Reminders

1. Hi [name], your next session with [practitioner name] is on [date] at [time]. Reply to confirm!Copy
2. Wellness reminder: [name], it's time for your monthly check-in. Book your slot here: [link]Copy
3. Hey [name]! Don't forget to take your [medication/supplement] today. Your health matters!Copy
4. Reminder: [name], your prescription is due for renewal. Contact us at [number] or reply here.Copy
5. Hi [name]! Your wellness challenge ends in 3 days. You've got this — keep going!Copy

How to Use These Templates with Chatmaid Schedule

1. Install Chatmaid Schedule on iPhone or Android and link your WhatsApp. It connects as a linked device, the way WhatsApp Web does, and you only do this once.
2. Save the templates you reuse under Message Templates in the More tab, with your business name, address or payment link already filled in.
3. Go to the Schedule tab and pick the contact, WhatsApp group or unsaved number.
4. Paste the message or tap Select a template, then replace [name] and the other brackets. If you pick several people they all get the same text, so leave the name out or schedule one message per person.
5. Set the date and time, once or on repeat (daily, weekly or monthly).
6. Tap Confirm Schedule. Chatmaid sends it from your own WhatsApp number at that time, even if your phone is off.

As of October 2026, WhatsApp's own scheduled messages are only in beta for some Android and iPhone testers, up to two weeks ahead and with no repeats (what the beta can and can't do).

Reminders that go out on a fixed rhythm, like the weekly check-in call or a monthly wellness check-in above, only need to be set up once: see how to schedule recurring WhatsApp messages. Birthday and once-a-year renewal reminders are the exception: repeats go daily, weekly or monthly only, so schedule those as a one-time message each year.

If you want to send one reminder to a whole contact list with each person's name filled in for you, Chatmaid Web supports personalized messages.

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